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Paying Vendors

Vendors are all non-NYU employees working for profit at NYU. A vendor can be both an individual or a business. Independent Contractors are defined as individuals who are not employed by NYU, but who will be paid for services provided to NYU and operate under their Social Security Number (SSN). Businesses are legal entities that operate under a Employer Identification Number (EIN) to provide goods and services. NYU treats both independent contractors and businesses as suppliers, and they must have a profile in the iBuy NYU system. Payments for services CANNOT be reimbursed and must be paid by NYU directly. Any intended payment to an independent contractor or business must be brought to the attention of ISAW administration before work is performed.

Payments to independent contractors or businesses should be discussed with the prior to any work commencing. Thirty day notice is recommended. To request payment to an independent contractor or business, contact the  and provide the following information, when appropriate:

When requesting work with an Independent Contractor:

  • Details on the work to be requested giving the business purpose for the expense and indicating the account expense will be charged to
  • Consultant’s full contact information (if not already registered in the i-BUY system)
  • NYU Consultant Agreement - Completed by contractor and reviewed by the Project Manager (ISAW individual requesting the work) and NOT signed by anyone representing NYU)
  • For independent contractors who are not U.S. citizens or permanent resident aliens and all, or a portion, of the services performed are performed outside the US, provide a completed "Statement for Services Performed Outside the United States"

 

When requesting work with a Business:

  • Details on the work to be requested giving the business purpose for the expense and indicating the account expense will be charged to
  • Business’s full contact information (if not already registered in the i-BUY system)
    And
  • A contract from the business outlining the work to be completed (NOT signed by anyone representing NYU) or NYU Consultant Agreement - Completed by contractor and reviewed by the Project Manager (ISAW individual requesting the work) and NOT signed by anyone representing NYU

After receiving the requested information, the Grants and Excavation Logistics Manager will communicate with the supplier to onboard them if necessary, and submit their documentation to NYU for execution.

Project managers (ISAW individual requesting the work) may be required to confirm receipt of goods or services after invoice is received, at which point the  will notify them. See the i-Buy NYU tip sheet on Receiving Goods and Services for instructions on completing that task in the i-Buy NYU system.

Note: Independent contractors already employed by NYU are deemed employees. Additional compensation to NYU employees must be discussed with the well in advance of the request for compensation. Note that paying an NYU employee for any services will be considered additional compensation and be charge 30% fringe.

If you don't find the information you need here, email the directly for assistance.